Q: Observation Report

Audience: Administrators and Guides. Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format. <ol> <li>Select Reports from the main menu and change the classroom if necessary.</li> <li>Select a student from the list on the left.</li> <li>In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.</li> <li>Select Generate Report.</li> </ol> <blockquote> Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state. </blockquote>

Q: Changing Observations Dates

Audience: Administrators and Guides. A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date. <ol> <li>In the Observations feed, find the entry and click the calendar icon.</li> <li>Choose the correct date and save.</li> </ol> <blockquote> Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed. </blockquote>

Q: Schools, Classrooms, Sessions and Enrollment

Audience: Administrators and Guides. Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms). All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Q: Adding Students with “+Add Student”

Audience: Administrators and Guides. <ol> <li>To add a student to the current classroom, select Add Student, then Add New Student.</li> <li>Enter their first and last name, optionally add a photo, and set their enrollment by selecting the sessions and days they attend on the grid.</li> <li>Select Add Student to save.</li> </ol> <blockquote> Good to know: If the student already exists in your account, select Add Existing Student instead of entering a new name. </blockquote> To add the student's contacts, allergies or other details afterwards, see Student Setup.

Q: Changing the School Name

Audience: Administrators only. <ol> <li>Open Account Settings and select the School Information tab.</li> <li>Change the Name field.</li> <li>Select Save.</li> </ol> This page also holds your school's phone number, email, website and address. <blockquote> Note: If your access level is not Administrator, you cannot edit the School Information. </blockquote>

Q: Deleting a Guide

Audience: Administrators only. <ol> <li>Open Account Settings and select the Guides tab.</li> <li>Select the guide you want to remove.</li> <li>Select Delete Guide and confirm.</li> </ol> The guide is removed from your account and can no longer log in. Removing a guide does not affect your students' work progress or observations; entries they recorded are kept. <blockquote> Good to know: If a guide is deleted by mistake, contact support@montessoriworkspace.com. Note: You must have Administrator access to delete a guide. </blockquote>

Question 1

Observation Report

Accepted Answer

Audience: Administrators and Guides.

Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format.

Select Reports from the main menu and change the classroom if necessary.
Select a student from the list on the left.
In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.
Select Generate Report.

Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state.

Question 2

Changing Observations Dates

Accepted Answer

Audience: Administrators and Guides.

A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date.

In the Observations feed, find the entry and click the calendar icon.
Choose the correct date and save.

Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed.

Question 3

Schools, Classrooms, Sessions and Enrollment

Accepted Answer

Audience: Administrators and Guides.

Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms).

All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Question 4

Adding Students with “+Add Student”

Accepted Answer

Audience: Administrators and Guides.

To add a student to the current classroom, select Add Student, then Add New Student.
Enter their first and last name, optionally add a photo, and set their enrollment by selecting the sessions and days they attend on the grid.
Select Add Student to save.

Good to know: If the student already exists in your account, select Add Existing Student instead of entering a new name.

To add the student's contacts, allergies or other details afterwards, see Student Setup.

Question 5

Changing the School Name

Accepted Answer

Audience: Administrators only.

Open Account Settings and select the School Information tab.
Change the Name field.
Select Save.

This page also holds your school's phone number, email, website and address.

Note: If your access level is not Administrator, you cannot edit the School Information.

Question 6

Deleting a Guide

Accepted Answer

Audience: Administrators only.

Open Account Settings and select the Guides tab.
Select the guide you want to remove.
Select Delete Guide and confirm.

The guide is removed from your account and can no longer log in. Removing a guide does not affect your students' work progress or observations; entries they recorded are kept.

Good to know: If a guide is deleted by mistake, contact support@montessoriworkspace.com.

Note: You must have Administrator access to delete a guide.

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