Q: Schools, Classrooms, Sessions and Enrollment

Audience: Administrators and Guides. Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms). All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Q: Observation Report

Audience: Administrators and Guides. Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format. <ol> <li>Select Reports from the main menu and change the classroom if necessary.</li> <li>Select a student from the list on the left.</li> <li>In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.</li> <li>Select Generate Report.</li> </ol> <blockquote> Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state. </blockquote>

Q: Changing Observations Dates

Audience: Administrators and Guides. A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date. <ol> <li>In the Observations feed, find the entry and click the calendar icon.</li> <li>Choose the correct date and save.</li> </ol> <blockquote> Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed. </blockquote>

Q: Changing the School Name

Audience: Administrators only. <ol> <li>Open Account Settings and select the School Information tab.</li> <li>Change the Name field.</li> <li>Select Save.</li> </ol> This page also holds your school's phone number, email, website and address. <blockquote> Note: If your access level is not Administrator, you cannot edit the School Information. </blockquote>

Q: Adding Photos to Observations

Audience: Administrators and Guides. You can attach a photo when you write a new observation, add one to an entry that is already in the student's feed, or replace a photo that is already there. <h2 id="addingaphototoanewobservation">Adding a photo to a new observation</h2> <ol> <li>On the Observations page, select the student.</li> <li>Click the camera button below the Write an observation box and choose a photo. You can add a photo with or without a note.</li> <li>Select Add Observation.</li> </ol> <h2 id="addingaphototoanexistingentry">Adding a photo to an existing entry</h2> <ol> <li>In the student's feed, click the pencil icon on the entry. This works for written observations and for progress entries recorded from the Workspace.</li> <li>Click the camera button and choose a photo. You can also change the note here, or use the calendar icon to change the date.</li> <li>Select Save.</li> </ol> <h2 id="replacingorremovingaphoto">Replacing or removing a photo</h2> <ol> <li>In the student's feed, click the pencil icon on the entry.</li> <li>Click the Delete link under the photo. The photo is removed and the camera button appears again.</li> <li>To replace it, click the camera button and choose a new photo. To leave the entry without a photo, skip this step.</li> <li>Select Save.</li> </ol> <blockquote> Good to know: You can only edit entries that you created yourself. Attendance entries cannot be edited. </blockquote>

Q: Adding Classrooms to a School

Audience: Administrators only. <blockquote> Note: This is an administrator setting. </blockquote> <ol> <li>To add a new classroom, open Account Settings and select the Classrooms tab. One classroom named My Classroom is created by default.</li> <li>Select Add Classroom, enter the new name, and select Save.</li> <li>Select the new classroom from the list and assign guides to it using the checkboxes under Guides in [classroom name]. A Select All Guides option is available.</li> </ol>

Question 1

Schools, Classrooms, Sessions and Enrollment

Accepted Answer

Audience: Administrators and Guides.

Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms).

All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Question 2

Observation Report

Accepted Answer

Audience: Administrators and Guides.

Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format.

Select Reports from the main menu and change the classroom if necessary.
Select a student from the list on the left.
In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.
Select Generate Report.

Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state.

Question 3

Changing Observations Dates

Accepted Answer

Audience: Administrators and Guides.

A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date.

In the Observations feed, find the entry and click the calendar icon.
Choose the correct date and save.

Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed.

Question 4

Changing the School Name

Accepted Answer

Audience: Administrators only.

Open Account Settings and select the School Information tab.
Change the Name field.
Select Save.

This page also holds your school's phone number, email, website and address.

Note: If your access level is not Administrator, you cannot edit the School Information.

Question 5

Adding Photos to Observations

Accepted Answer

Audience: Administrators and Guides.

You can attach a photo when you write a new observation, add one to an entry that is already in the student's feed, or replace a photo that is already there.

Adding a photo to a new observation

On the Observations page, select the student.
Click the camera button below the Write an observation box and choose a photo. You can add a photo with or without a note.
Select Add Observation.

Adding a photo to an existing entry

In the student's feed, click the pencil icon on the entry. This works for written observations and for progress entries recorded from the Workspace.
Click the camera button and choose a photo. You can also change the note here, or use the calendar icon to change the date.
Select Save.

Replacing or removing a photo

In the student's feed, click the pencil icon on the entry.
Click the Delete link under the photo. The photo is removed and the camera button appears again.
To replace it, click the camera button and choose a new photo. To leave the entry without a photo, skip this step.
Select Save.

Good to know: You can only edit entries that you created yourself. Attendance entries cannot be edited.

Question 6

Adding Classrooms to a School

Accepted Answer

Audience: Administrators only.

Note: This is an administrator setting.

To add a new classroom, open Account Settings and select the Classrooms tab. One classroom named My Classroom is created by default.
Select Add Classroom, enter the new name, and select Save.
Select the new classroom from the list and assign guides to it using the checkboxes under Guides in [classroom name]. A Select All Guides option is available.

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