Q: Schools, Classrooms, Sessions and Enrollment

Audience: Administrators and Guides. Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms). All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Q: Observation Report

Audience: Administrators and Guides. Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format. <ol> <li>Select Reports from the main menu and change the classroom if necessary.</li> <li>Select a student from the list on the left.</li> <li>In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.</li> <li>Select Generate Report.</li> </ol> <blockquote> Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state. </blockquote>

Q: Changing Observations Dates

Audience: Administrators and Guides. A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date. <ol> <li>In the Observations feed, find the entry and click the calendar icon.</li> <li>Choose the correct date and save.</li> </ol> <blockquote> Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed. </blockquote>

Q: Changing the School Name

Audience: Administrators only. <ol> <li>Open Account Settings and select the School Information tab.</li> <li>Change the Name field.</li> <li>Select Save.</li> </ol> This page also holds your school's phone number, email, website and address. <blockquote> Note: If your access level is not Administrator, you cannot edit the School Information. </blockquote>

Q: Student List

Audience: Administrators and Guides. Use the Classroom Lists reports to create customised lists of students. Four starting points are available: Class List, Student Contact List, Birthday List and Allergy List. The filter lets you select the sessions and days of the week for the list, and group by session and day combinations. For example, you can create a class list for a field trip showing only the children in school on Thursday during the AM Session. <ol> <li>Select Reports from the main menu and change the classroom if necessary.</li> <li>Choose your starting list from Classroom Lists on the right.</li> <li>Use the filter control at the top of the report to show session, day and grouping options. The X at the start of any line hides it from output, and hovering over a column heading reveals a hide column option. Reset Report restores the initial state.</li> </ol> <blockquote> Good to know: To view enrollment numbers for each session, see Enrollment Report. </blockquote>

Q: Adding Guides

Audience: Administrators only. <h2 id="overview">Overview</h2> A separate account should be created for each Guide in your school. Adding additional guides is free. Assigning guides to their classroom allows them to update only their students, and status updates and observations record which guide entered the information. <ol> <li>Open Account Settings and select the Guides tab.</li> <li>Select Add Guide and fill in the form.</li> <li>Assign the guide to the proper classrooms, then save.</li> </ol> The Guides list shows each guide's name, last login, recent observation count, role and assigned classrooms. <blockquote> Note: You must have Administrator access to add guides. </blockquote>

Question 1

Schools, Classrooms, Sessions and Enrollment

Accepted Answer

Audience: Administrators and Guides.

Montessori Workspace uses the notion of Classrooms, Sessions and Enrollment to match your real world configuration. Classrooms contain students and guides. Enrollment places students into selected sessions for a classroom (see Enrolling Students). Guides are assigned to classrooms by an Administrator (see Assigning Guides to Classrooms).

All new accounts are created with a single classroom, My Classroom, and one Enrollment Period. The default sessions are AM Care, AM Session, Lunch, PM Session and PM Care. If this matches your school, you can start adding students by enrolling them into particular sessions on the days of the week they attend.

Question 2

Observation Report

Accepted Answer

Audience: Administrators and Guides.

Use the Observations Report to output a student's social behaviour and personal anecdotes, work progress, attendance and photos in a timeline format.

Select Reports from the main menu and change the classroom if necessary.
Select a student from the list on the left.
In the Observations Report section, optionally set a date range, and use the check boxes to include Observations, Works, Attendance, Only Show Items With Photos, or to Hide Comments.
Select Generate Report.

Good to know: The report has a section at the top for an optional comment. Individual observations can be hidden using the X at the start of a line. Reset Report returns it to its initial state.

Question 3

Changing Observations Dates

Accepted Answer

Audience: Administrators and Guides.

A new observation is dated today. If you are recording something that happened earlier, add the observation first, then change its date.

In the Observations feed, find the entry and click the calendar icon.
Choose the correct date and save.

Good to know: You can only change the date of entries that you created yourself. Attendance entries cannot be changed.

Question 4

Changing the School Name

Accepted Answer

Audience: Administrators only.

Open Account Settings and select the School Information tab.
Change the Name field.
Select Save.

This page also holds your school's phone number, email, website and address.

Note: If your access level is not Administrator, you cannot edit the School Information.

Question 5

Student List

Accepted Answer

Audience: Administrators and Guides.

Use the Classroom Lists reports to create customised lists of students. Four starting points are available: Class List, Student Contact List, Birthday List and Allergy List.

The filter lets you select the sessions and days of the week for the list, and group by session and day combinations. For example, you can create a class list for a field trip showing only the children in school on Thursday during the AM Session.

Select Reports from the main menu and change the classroom if necessary.
Choose your starting list from Classroom Lists on the right.
Use the filter control at the top of the report to show session, day and grouping options. The X at the start of any line hides it from output, and hovering over a column heading reveals a hide column option. Reset Report restores the initial state.

Good to know: To view enrollment numbers for each session, see Enrollment Report.

Question 6

Adding Guides

Accepted Answer

Audience: Administrators only.

Overview

A separate account should be created for each Guide in your school. Adding additional guides is free. Assigning guides to their classroom allows them to update only their students, and status updates and observations record which guide entered the information.

Open Account Settings and select the Guides tab.
Select Add Guide and fill in the form.
Assign the guide to the proper classrooms, then save.

The Guides list shows each guide's name, last login, recent observation count, role and assigned classrooms.

Note: You must have Administrator access to add guides.

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